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PRIVACY POLICY TeamOne Medical Staffing Group Effective

Date: March 2026 | Last Updated: March 2026

1. Introduction

TeamOne Medical Staffing Group («TeamOne,» «we,» «our,» or «us») is a healthcare staffing agency based in New Jersey, USA. We are committed to protecting the privacy and personal information of the individuals and organizations who interact with us through our website at teamoneworkforce.com.

This Privacy Policy explains what information we collect, how we use it, with whom we share it, and what rights you have over your data. By using our website or submitting information through our forms, you agree to the practices described in this policy.

2. Information We Collect

From healthcare facilities and employers (B2B contacts):

  • Full name and professional title
  • Facility name and type
  • Business email address and phone number
  • County and service area
  • Staffing needs and requirements submitted through our contact form

From job applicants and candidates (HHA/CNA professionals):

  • Full name, email address, and phone number
  • Professional credentials and certifications (HHA, CNA)
  • Work experience and employment history
  • County availability and shift preferences
  • Resume or CV (when voluntarily uploaded)
  • Earliest available start date

From all website visitors:

  • IP address and browser information (collected automatically)
  • Pages visited and time spent on the site
  • Device type and operating system
  • Referring website or search terms used to find us

 

 

3. How We Use Your Information

We use the information collected for the following purposes:

  • To respond to staffing inquiries from healthcare facilities
  • To evaluate candidate applications and match professionals with open positions
  • To communicate with both facilities and candidates throughout the placement process
  • To verify professional credentials and conduct background screening (for candidates)
  • To maintain records of placements and service agreements
  • To improve the functionality and content of our website
  • To comply with applicable federal, state, and local laws and regulations

We do not use your personal information for automated decision-making or profiling without human review.

 

4. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

We may share your information in the following limited circumstances:

  • With healthcare facilities: Candidate profiles (credentials, experience, availability) are shared with facilities as part of the placement process, only after candidate review and with the purpose of securing employment.
  • With background screening providers: To conduct credential verification and background checks required for placement.
  • With service providers: We may share data with trusted technology providers (hosting, forms, email) who process data on our behalf and are contractually bound to protect it.
  • For legal compliance: We may disclose information when required by law, court order, or government regulation, or to protect the rights and safety of TeamOne, our clients, or candidates.

 

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable law.

  • Contact form submissions from facilities: retained for up to 2 years
  • Candidate applications and profiles: retained for up to 3 years to allow for future placement opportunities
  • Placed candidates: records retained for the duration required by NJ labor and healthcare staffing regulations

You may request deletion of your data at any time (see Section 8).

 

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to improve your browsing experience. We use:

  • Essential cookies: Required for the website to function correctly (forms, navigation)
  • Analytics cookies: To understand how visitors interact with our site (pages visited, time on site). We do not currently use Google Analytics — if implemented in the future, this policy will be updated accordingly.

You can manage or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of our contact and application forms.

 

7. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our website is hosted on SiteGround, which provides SSL encryption, daily backups, and active security monitoring.

However, no method of transmission over the internet is 100% secure. We encourage you to use caution when submitting sensitive personal information online.

8. Your Rights

Depending on your location and applicable law, you may have the following rights regarding your personal data:

  • Right to access: Request a copy of the personal information we hold about you
  • Right to correction: Request correction of inaccurate or incomplete information
  • Right to deletion: Request that we delete your personal data, subject to legal retention requirements
  • Right to withdraw consent: Withdraw consent for processing where consent was the legal basis
  • Right to opt out of communications: Unsubscribe from any future marketing communications at any time

To exercise any of these rights, contact us at: info@teamoneworkforce.com

We will respond to your request within 30 days.

 

9. Children’s Privacy

Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected information from a minor, please contact us immediately at info@teamoneworkforce.com.

10. Third-Party Links

Our website may contain links to third-party websites (such as LinkedIn). We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any external sites you visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The updated policy will be posted on this page with a revised «Last Updated» date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us:

TeamOne Medical Staffing Group